Invoice Automation System (Tally Integration)
AI-powered invoice automation that reads any supplier's format and posts straight into Tally — no manual entry, no duplicates.
Key Features
AI-based data extraction that reads invoices correctly regardless of layout or supplier format
GST-based validation that correctly tells supplier, buyer, and consignee apart Every invoice checked against a live tracking log before posting, so nothing gets entered twice
Handles both purchase and sales invoices, including multi-item and multi-page invoices
A single invoice processes in 5-8 seconds; 100 invoices in under 15 minutes Built-in retry and error handling if a downstream system is briefly unavailable
The Challenge
Businesses that receive invoices from many different suppliers run into the same accounting bottleneck: every supplier formats their invoice differently, key details like invoice number and date show up in different places on every document, and multi-page invoices often bury extra sections — like e-way bills — inside the actual invoice content. Manually entering all of this into Tally is slow and error-prone, and it's easy for the same invoice to get entered twice, or for a wrongly-identified supplier to corrupt an accounting entry. H G HUWA needed this handled automatically, without manual data entry, regardless of which supplier the invoice came from.
The Solution
Built an automated intake system that picks up new purchase and sales invoices in PDF form as soon as they arrive
Used AI-based extraction to read structured data out of each invoice by understanding its structure and context, rather than relying on fixed field positions
Applied per-supplier and per-customer business logic, including item grouping, item-name standardization, freight adjustments, and narration mapping
Validated every invoice's number, date, supplier, and amount before letting it through, including GST-based checks to correctly identify the real supplier versus the buyer or consignee
Tracked every processed invoice in a live log to prevent any invoice from ever being entered twice
Connected the whole pipeline to Tally, automatically creating purchase and sales entries — including multi-item invoices — with retry handling built in
The Result
Invoices that used to take significant manual time to type into Tally now get processed automatically in minutes
All calculations — item totals, freight, tax — are worked out automatically instead of by hand
Both purchase and sales invoices are handled the same automated way, no matter which supplier or format they come from
Mistakes that used to creep in during manual entry and reconciliation are caught before posting, not after
Staff no longer need to manually read and re-type each PDF invoice into Tally one by one